2. Flow chart and procedure
Last updated
Last updated
2.1. FLOW CHART
The Flow Chart has been developed according to Articles 6 et seq. (and especially Article 6.2) of the FIVB Sports Regulations 2023; which provide as follows:
6. TRANSFER OF PLAYERS
Note:
International transfers between two (2) National Federations belonging to the same Confederation are subject to the FIVB Regulations (which prevail over any Confederation’s or any National Federation’s regulations) but will be handled by the respective Confederation. References to FIVB in the present Chapter shall be understood as referring to the Confederation, where applicable. With the previous written approval of FIVB, Confederations may adopt their own continental administrative regulations relating to the transfer of players among their National Federations. In case of doubt or controversy, FIVB's regulations and decisions shall prevail.
The FIVB remains, at all times, (a) responsible for transfers between National Federations belonging to different Confederations; (b) the ultimate authority as regards the interpretation and application of these Regulations around the world; and (c) the sole authority competent to decide any and all transfer disputes arising from the interpretation and/or application of these Regulations around the world, including cases of international transfers between National Federations within the same Confederation.
6.2 TRANSFER PROCEDURE
An International Transfer Certificate system (hereinafter "ITC system") is in place on the FIVB website and is only accessible to the FIVB, Confederations, National Federations, Clubs and Players, through a password provided by the FIVB. The following procedure shall be strictly applied to the international transfers of players:
Article 6.2.1
A club (hereinafter "Receiving Club") interested in a player with a different Federation of Origin:
a) informs its own National Federation (hereinafter “Receiving Federation”) of the name, age, address and Federation of Origin of the player, and
b. requests permission from the Receiving Federation to proceed with the transfer.
Article 6.2.2
The Receiving Federation verifies if the Receiving Club complies with its statutes and meets the requirements established by the FIVB and, if it does not find any impediment, confirms its agreement in the ITC system.
Article 6.2.3
The Receiving Club negotiates the financial and transfer conditions for the transfer of the player with his or her Federation of Origin and, if the player is under a written, legally binding contract, with a club beyond the scheduled transfer date (hereinafter “Current Club”), then also with his or her Current Club. The potentially applicable fees are defined in Article 6.3 below.
Article 6.2.4
Once all of the involved parties (including the player) have confirmed their agreement in the ITC system and the electronic template for transfer certificates has been completed, the Receiving Club pays the applicable International Solidarity and Administration Fee to the FIVB (see Article 6.3.2 below).
Article 6.2.5
a. After all data has been verified by the FIVB Legal and Transfers Department and the receipt of the International Solidarity and Administration Fee in the account has been confirmed by the FIVB Finance Department, the FIVB registers the ITC number in the same electronic template and delivers the ITC authorizing the transfer of the player.
b. In the event of multi-year ITCs, the suspension of the ITC (see Article 6.5.1.51 below) shall be released and the ITC delivered upon receipt of the payment of the International Solidarity and Administration Fee for each respective season.
c. For "No International Rights" ITCs, the FIVB may sign the ITC on behalf of the Federation of Origin when the latter is hindering the issuance of the ITC and has failed to provide valid reasons for doing so.
d. If a National Federation is suspended, the FIVB may sign ITCs on its behalf during the suspension to allow the players in question to play volleyball. No Federation of Origin Solidarity Fee shall be payable.
6.2.6 The FIVB generates the ITC and sends a copy of it, in PDF format, to:
a. The Confederations (of Origin and Receiving),
b. The National Federations (of Origin and Receiving),
c. The Clubs (Current, if any, and Receiving),
d. The Player, and
e.
6.2.7 Immediately upon receipt of the PDF with the ITC duly completed for each season, the player may be registered by the Receiving Federation and Confederation for that season.
Transfers of minors are generally prohibited. Please contact the relevant Confederation and/or FIVB for further information. The special provisions for young players are contained in Article 6.2.8 of the FIVB Sports Regulations 2023.
2.2. PROCEDURE
2.2.1 Negotiations – before accessing the Volleyball Information System (VIS)
2.2.1.1. Stage 1
The Receiving Club starts the Transfer process by beginning the search for a player.
2.2.1.2. Stage 2
Once the Receiving Club has selected a player, the Club must request the permission of the Receiving Federation.
2.2.1.3. Stage 3
If the Receiving Federation grants the permission, it will contact the Federation of Origin of the Player. The Federation of Origin will communicate with the player and with the Current Club of the player, if any.
If the Federation of Origin refuses to negotiate, refer to Article 6.3.3 let. d. of the FIVB Sports Regulations 2022.
2.2.1.4 Stage 3a
Review by FIVB upon request by the relevant party.
2.2.1.5. Stage 4
If negotiations lead to an agreement between all parties regarding the Transfer, the International Transfer Certificate procedure can be created in the System.
2.2.2. Completion
2.2.2.1. Stage 5
DRAFT ITC
- Either the Receiving Club or Receiving Federation may start the new Transfer procedure in the System.
- If the player's profile is not complete, an email will be sent to the player and his/her federation of origin for completion. Please note the transfer cannot be initiated as draft until all the player's information has been provided.
- Once the profile has been updated and all the data has been inserted, a summary will be shown. If all the data is correct, the Club can insert the conditions from the Federation of Origin of the player (if any) and then select "confirm". The draft ITC is then saved in the System until it is signed by the Club and by the player.
- Upon the signature of the Club and the signature of the player, the transfer will be confirmed and shared with all the other parties concerned (stage 6)
TIP – “Control+V” may be used to paste the Transfer conditions in the designated area.
2.2.2.2. Stage 6
Once the transfer is open, all parties concerned must log into the VIS with their own credentials (username and password). All parties must first check that the inserted data is correct in accordance with the previously held negotiations and then approve the transfer accordingly. There is no order of approval stipulated. At this stage, the Receiving Club or Receiving Federation must make sure that the Administration Fee is paid to the FIVB/CONFEDERATION as applicable (see Chapter 4) and that the proof of payment is inserted in the VIS (please note that only the payment to the FIVB /CONFEDERATION should be uploaded to the system). If one of the parties is not in agreement, the transfer cannot be completed. Any modification to the data (i.e. conditions, starting and/or ending date) after the signature of the player and/or the Club will remove all signatures. The parties have to approve the new conditions.
Should there be no requirement for an International Solidarity and Administration Fee payment under the applicable FIVB Regulations, please go straight to stage 8.
2.2.3. Confirmation
2.2.3.1 Stage 7
The FIVB / CONFEDERATION will check the proof of International Solidarity and Administration Fee payment according to the payment information inserted in the VIS. If there is a problem with the payment, the respective Receiving Federation will be informed. Once the payment is credited to the respective account, the FIVB / CONFEDERATION shall authorize the transfer.
There are three steps in the payment procedure:
i. The Receiving Federation or the Receiving Club will insert the payment information in the system by completing the fields requested and uploading the proof of payment document (preferably in PDF version).
ii. The FIVB / CONFEDERATION shall check the proof of payment details uploaded in VIS.
iii. Once the FIVB / CONFEDERATION has verified that the payment has been received in the respective Bank account, it will give its final authorisation in the system concerning the payment.
2.2.3.2. Stage 8
Once all parties have authorised the Transfer, the VIS will generate and send the International Transfer Certificate to all parties.
TIP – The columns in the VIS may be moved around and adapted according to the necessity of each user. They may also be sorted according to your preference. After sorting one column, another may be sorted by pressing the Shift key and then selecting another column. You may also use the “drag and drop” function.
